What is Document Management?
Security is always an important aspect in document management systems, and it defines who can view, update, and delete documents and under what conditions within the document management field. Along with these, the security definitions of a document also vary depending on the users at different stages of its lifecycle. Version controls and recording processes are other library services provided by document management systems. Among their features are how many versions of documents should be actively present in the systems and whether they can be viewed by different users.
Document storage and archiving are the primary functions of document management systems. In addition to these, decisions that archiving and deletion options should also be available are of great importance for the management of data storage capacities in document management systems. At the same time, one of the themes that document management systems should support regarding storage is their COLD features.
What to Know About Document Storage
The outputs of software need to be generated in the form of print data so that they can be reprinted when necessary. Each application produces output in its own format, and these files usually reach very large sizes due to their data density. For these reasons, it is not possible to save them in the main library of document management systems like other documents, both due to different standards and capacity limitations. These types of output files are included in document management systems through laser discs within the framework of COLD support.
